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Course-by-Course Evaluation

Course-by-Course Evaluation: A Comprehensive Guide for Education

In today’s globalized world, individuals often seek educational opportunities abroad or hold foreign qualifications that need to be recognized and evaluated by institutions, employers, licensing boards, or certification bodies.

One popular evaluation method is the course-by-course evaluation, which provides a detailed analysis of an individual’s educational credentials and their comparability to the U.S. education system. In this comprehensive guide, we will explore the ins and outs of course-by-course evaluation, its benefits, the information included in the evaluation reports, and the associated fees.

Understanding Course-by-Course Evaluation

A course-by-course evaluation is a comprehensive assessment of an individual’s educational credentials, focusing primarily on post-secondary courses or degrees. This evaluation is particularly relevant for individuals seeking education, employment, licensing, or certification opportunities in the United States. While high school-level education is not included in the course-by-course portion of the evaluation, a statement of completion of high school education is provided.

The Importance of Course-by-Course Evaluation

Course-by-course evaluation plays a vital role in facilitating the recognition and comparability of foreign education credentials to the U.S. education system. It provides a standardized assessment that institutions, employers, licensing boards, and certification bodies can rely on to make informed decisions about an individual’s qualifications and capabilities. By evaluating individual courses and degrees, this process enables a fair and accurate understanding of an individual’s educational background.

What is Included in a Course-by-Course Evaluation Report

A course-by-course evaluation report provides a comprehensive analysis of an individual’s educational credentials. The report includes essential information that helps institutions and organizations understand the nature and quality of foreign education. Let’s explore the key elements typically included in a course-by-course evaluation report:

1. Verification of Identity

To ensure the authenticity of the evaluation process, the report begins with a verification of the individual’s identity. This step helps maintain the integrity and reliability of the evaluation, giving confidence to the recipients of the report.

2. Degrees, Diplomas, and Certificates Earned

The course-by-course evaluation report lists all the degrees, diplomas, and certificates earned by the individual. This provides a clear overview of the individual’s educational achievements and the qualifications they hold.

3. Institutions Attended

The report includes detailed information about the institutions where the individual pursued their education. This includes the names of the institutions, their locations, and other relevant details that help establish the credibility and reputation of the educational institutions.

4. Time Period(s) of Study

To provide a comprehensive understanding of the individual’s educational journey, the course-by-course evaluation report specifies the period (s) during which the individual pursued their studies. This helps contextualize the educational background and provides insights into the duration of the programs completed.

5. U.S. Comparability of Foreign Education Credentials

One of the primary objectives of a course-by-course evaluation is to determine the comparability of foreign education credentials to the U.S. education system. This section of the report provides an assessment of how the individual’s educational qualifications align with the U.S. standards.

6. Course List with Suggested U.S. Semester Credits and Grades

A crucial component of the course-by-course evaluation report is a detailed course list. This includes information about the courses taken by the individual, along with suggested U.S. semester credits and grades for each course. It provides a comprehensive overview of the individual’s academic coursework and achievements.

7. Grade Point Average (GPA)

In some cases, the course-by-course evaluation report also includes a calculation of the individual’s Grade Point Average (GPA) on a 4.0 scale. However, it is important to note that if the transcript(s) submitted by the institution do not include grades or marks, GPA calculation may not be possible.

8. Statement of High School Education Completion

While the course-by-course evaluation primarily focuses on post-secondary education, it also includes a statement of completion of high school education. This ensures that individuals have a comprehensive evaluation that acknowledges their educational achievements at all levels.

Types of Course-by-Course Evaluation Reports

Course-by-course evaluation reports are designed to cater to different purposes and requirements. Let’s explore the different types of course-by-course evaluation reports and their specific characteristics:

1. General Course-by-Course Evaluation

The general course-by-course evaluation report provides a thorough analysis of an individual’s educational credentials. It includes essential information such as verification of identity, degrees earned, institutions attended, period (s) of study, U.S. comparability, course list with suggested U.S. semester credits and grades, and a statement of high school education completion.

2. Course-by-course evaluation with GPA

In addition to the comprehensive analysis provided in the general course-by-course evaluation report, the course-by-course evaluation with GPA includes the calculation of the individual’s Grade Point Average (GPA) on a 4.0 scale. This offers further insights into the individual’s academic performance throughout their educational journey.

3. Subject Analysis Report

The subject analysis report is a specialized course-by-course evaluation report that requires specific arrangements between the evaluating organization and the referring licensing board or institution. It provides in-depth information regarding course content as required by the referring institution or licensing board. This type of report caters to individuals seeking evaluation for licensing or certification purposes.

It’s important to note that the availability of these report types may vary depending on the evaluating organization or service provider. Therefore, it is advisable to check with the specific organization for the options available.

Pricing and Fees for Course-by-Course Evaluation Reports

When considering a course-by-course evaluation, it is essential to be aware of the associated fees. The cost of the evaluation varies depending on the type of report requested. Let’s explore the typical pricing for course-by-course evaluation reports:

Type of Evaluation ReportPrice
General Course-by-Course$120
Course-by-Course with GPA$250
Subject Analysis$400

 

It is important to note that these prices are subject to change and may vary depending on the evaluating organization or service provider. Additionally, expedited processing options, such as rush service or next-business-day delivery, may be available at an additional cost.

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Order Processing and Delivery Options

Once you have decided to proceed with a course-by-course evaluation, it is crucial to understand the order processing time and delivery options. Let’s explore the typical order processing time and delivery options for course-by-course evaluation reports:

Order Processing Time

The order processing time for a course-by-course evaluation report varies depending on the evaluating organization and the completeness of the required information. On average, the processing time can range from 5 business days. However, it is important to note that this time frame does not include delivery time, weekends, or holidays.

Delivery Options

Different delivery options are available to ensure the timely and secure delivery of the course-by-course evaluation report. Let’s explore some of the common delivery options:

  1. U.S.P.S. Priority Mail Delivery ($25): This option provides delivery within approximately 2-3 days anywhere in the United States. It includes tracking information but does not require a signature upon delivery.
  2. U.S. Courier Service – 3-Day Delivery ($45): This option is available for delivery within the United States only and guarantees delivery within 3 business days. It includes tracking information and requires a signature upon delivery. Please note that this service does not deliver to P.O. Box addresses.
  3. U.S. Courier Service – Overnight Delivery ($60): For urgent delivery within the United States, this option ensures delivery in 1 business day to most locations. The service includes tracking information and requires a signature upon delivery. Similar to the previous option, this service does not deliver to P.O. Box addresses.
  4. International Delivery via DHL ($80): Individuals residing outside of the United States can opt for international delivery via DHL. This service typically provides delivery within 1-3 days, with service times varying depending on the location. A signature is required upon delivery. Please note that separate pricing applies for international delivery to addresses in Canada ($50).

It is crucial to consider the order processing time and the urgency of your requirements when choosing the appropriate delivery option.

Report Copies and Updates

Once you receive your course-by-course evaluation report, it is important to understand the options available for report copies and updates. Let’s explore these options:

Report Copies

Copies of course-by-course evaluation reports are available for a specified period from the date of issue. The evaluating organization typically allows individuals to order copies of their reports for up to 5 years. The following pricing structure is commonly applicable:

  • First report copy: $60
  • Each additional report copy ordered at the same time: $50

Copies ordered after the completion of the report are usually processed and mailed within 4 business days. Expedited options, such as next-business-day rush service, may be available at an additional cost.

Report Updates

If you have completed additional coursework or obtained new qualifications since receiving your original course-by-course evaluation report, you may be eligible for a report update. However, it is important to note that certain conditions apply to report updates:

  • Only the same type of report can be updated (e.g., a general report cannot be updated to a course-by-course report).
  • The original report must have been completed within the last 5 years.

To request a report update, individuals can typically log in to their account on the evaluating organization’s website and follow the instructions provided. The updating fee varies depending on the type of the original report:

  • General: $80
  • Course-by-Course with GPA: $120
  • Course-by-Course: $150
  • High School and University Level Course by Course: $180

It is important to review the specific guidelines and requirements provided by the evaluating organization when considering a report update.

Translation Waiver

For individuals ordering a general or general with grade average report, some evaluating organizations offer the option of submitting documents without the need for an English translation. This option saves time and expense, as individuals do not have to obtain an official translation of their educational documents. However, it is important to note that English translations will not be provided to the individual or the institution receiving the report. It is crucial to check with the specific evaluating organization for the availability of this option and any associated fees.

Conclusion

Course-by-course evaluation is a crucial process that allows individuals to have their foreign education credentials recognized and compared to the U.S. education system. With the comprehensive analysis provided in course-by-course evaluation reports, institutions, employers, licensing boards, and certification bodies can make informed decisions about an individual’s qualifications.

By understanding the information included in these reports, the associated fees, and the available delivery options, individuals can navigate the evaluation process with clarity and confidence. Whether you are pursuing education, employment, licensing, or certification opportunities, a course-by-course evaluation can be a valuable tool in showcasing your qualifications on an international scale.

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